EPIC Youth Programs

Registration for all summer programming opens Wednesday, March 15 at 8 a.m.

How do I know if my child was referred for Targeted Services?
Students are referred by their classroom teacher. If you have questions about your student's referral, please contact their teacher. 

How much do Targeted Services courses cost?
Referred students are invited to attend the morning courses at no cost. Additional afternoon courses are not eligible for Targeted Services and range in cost. 

How much do EPIC Enrichment courses cost?
Fee-based courses vary in cost, costing between $89-$159 per week. The rate varies based on the cost of operating the course, including working with third-party vendors in specific classes. We finalize rates the first two weeks of March as part of our request for proposal (RFP) process. 

Where will the 2023 EPIC Summer Camps be Held?
This summer, the EPIC Summer Camps will be separated by age group (grade entering in the fall of 2023):

• Incoming Kindergarten-3rd grade courses will be at Oak Point / Eagle Heights Elementary Schools.

• Incoming 4th-6th grade courses will be held at Eden Lake Elementary. 

Why are there different locations for different age groups?
We understand that this is an adjustment for families. However, due to increasing enrollment, our programs need to be hosted in multiple buildings. Our choice of location is determined by facility capacity and availability in the summer. And while we know there is a percentage of families who prefer to keep their siblings together, we know there is also a percentage of families who prefer more age appropriate activities and supervision. This model has been implemented successfully in other districts, and allows us to continue to offer program flexibility, no waitlists, and open registration throughout the summer.

Is Transportation Available?
Only Targeted services qualified students are eligible for free bus transportation to and from morning courses. All students who qualify for summer Targeted Services and require transportation must sign up for Targeted Services courses before May 1st. A summer transportation registration form will be sent to all families registered the week of May 1st.

When are Targeted Services Courses Held?
Targeted Services courses are only held during the morning session, from 8:30 AM-12:00 PM. 

When are EPIC Enrichment Courses Held?
EPIC Enrichment courses may vary based on the course, but most classes run from 9:00 AM - 12:00 PM. We also offer afternoon courses, most are scheduled from 1:00-4:00 PM. 

When do I drop off and pick up for Targeted Services and EPIC Enrichment Courses?
We understand parents may need to drop off at Eden Lake and Oak Point - Eagle Heights. With the locations being separated by 1 mile, we have built-in a drop-off period to allow families time to drop off at both sites. The following drop-off and pick-up schedule is available to parents at both locations. We ask that you refrain from dropping off or picking up outside these times.

• Drop-off for the morning session of Targeted Services: 8:00–8:30 AM

• Pick-up following the morning session of Targeted Services: 12:00–12:30 PM

• Drop-off for the morning session of non-targeted services EPIC Enrichment courses: 8:15–9:00 AM

• Pick-up following morning session of non-targeted services EPIC Enrichment courses: 12:00–12:30 PM

Additional drop-off and pick-up information will be shared with all registered participants the week before each course. There are situations throughout the summer when drop-off and pick-up information may change due to facility projects or factors requiring adjustments to program operations. 

Is there a specific content area my student should be enrolling in for Targeted Services courses?
We encourage students to enroll in the content area, reading or math, which they were referred for additional support during the summer months. That information can be found on your student's Continuous Learning Plan (CLP). When reviewing the course catalog in our online registration system, courses will show the specific reading or math content areas in the course description. If you are unsure if your child was referred for reading or math support, please contact your teacher for a copy of your child's CLP. 

How will check-in and check-out work?
We will continue to use a curbside drop-off and pick-up process this summer. When dropping off, we ask that you remain in your vehicle and your student exits the vehicle CURBSIDE ONLY. A staff person will direct your child into the building. This allows for the movement of traffic through the drop-off carpool lane. 

For pick-up, we will ask for your student's name when you pull up to the designated pick-up zone. We will escort your student into your vehicle on the curbside. 

What happens if I am late picking up my child? 
Pick-up times must be followed each day you plan to pick up your child. We ask that you are in the pick-up line before the end of the pick-up time below. Any student picked up late is subject to a late pick-up fee of $15 per late pick-up. 

• The morning session of Targeted Services courses pick-up ends at 12:30 PM.

• The morning session of non-Targeted Services EPIC enrichment courses ends at 12:30 PM.

• The afternoon session of non-Targeted Services EPIC Enrichment courses ends at 4:00 PM, with pick-up required by 4:30 PM. 

Is lunch available if you attend both morning and afternoon courses?
If your student is signed up for morning courses (Targeted Services or EPIC Enrichment) and an afternoon EPIC enrichment course, a supervised lunch will be held from 12:00–1:00 PM. We ask that families provide lunch and drinks for their students. We are in the process of identifying potential free lunch options for families who would be determined to be eligible based on Free and Reduced Lunch status. More information regarding lunch options will be shared with families the week of May 1st. 

How are students supervised from 8–8:30 AM and 4:00–4:30 PM?
EPIC staff will supervise drop-off, lunch, and pick-up times outside the regular course times. During these times, youth may be able to participate in limited games and activities that are age-appropriate. 

What impact could the weather have on the courses?
All courses have rain backup plans to ensure we can run each course as scheduled. In the event of severe weather, communication would be shared with families regarding the status of the courses for that day. 

Can a sibling not in Targeted Services courses take the Targeted Services bus to a non-Targeted Services course? 
Yes, siblings attending EPIC enrichment courses who do not qualify for Targeted Services can take the bus. All siblings of students who qualify for summer Targeted Services and require transportation must sign up for Targeted Services courses before May 1st. A summer transportation registration form will be sent to all families registered the week of May 1st.

Need financial assistance for non-targeted services courses in the morning or afternoon sessions?
We offer fee assistance to families who qualify and work with local partners to expand the options available to families for fee assistance. We also provide some courses eligible for our "Pick-Your-Price" option, allowing families to select the best price for their situation. The course and experience offered are the same for all students regardless of their chosen price. 

What if my child is not referred for Targeted Services? Can they still attend EPIC summer courses?
YES! Targeted Services is just one of many EPIC courses offered. We offer a wide variety of EPIC summer courses, and our goal is to provide classes that are accessible in a way that offers an opportunity for each student to be involved. This includes our EPIC Enrichment courses and Youth Development opportunities. 

If my student is registered for an EPIC enrichment class and Eagle Zone in the same day, how do they transition from program to program?

• Eagle Zone and EPIC staff work closely together to safely transition students from program to program within the building. Parents and/or guardians do not need to come to the building to transition their student if they're attending programs in the same building. However, please remind Eagle Zone staff that your student is in an EPIC enrichment class for that week.

Elementary Daily Schedule for Both Eden Lake and Oak Point - Eagle Heights

Due to varying course times, information regarding the CMS Daily Schedule will be shared the week of registration.

1. Creating an Account Online

2. Enrolling in a Course

3. Changing Your Email Address

4. Full Parent Guide

For families who are interested in learning more about what fee assistance is available, we ask that you complete our Fee Assistance Intake Form. After you complete the form, someone from our team will reach out directly to you to learn more and discuss the fee assistance options available.