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Activity Information

Table of Contents

1. Good Sport Conduct- Lake Conference
2. PAC Meetings
3. Deadline for Joining/Dropping a Sport
4. Two Activities During the Same Season
5. Open Gyms
6. Activities Fee Information
7. Captains' Practices
8. Training Room/Weight Room
9. Locker Rooms
10. Award Policies
11. Checklist for Student Eligibility
12. Starting/Chartering a Club

Good Sport Conduct-
Lake Conference Schools

EPHS supports positive sport conduct by abiding by the Lake Conference Code of Conduct. The following acts of misconduct will not be tolerated and will be cause for removal without refund of admission.

PAC Meetings

A Parent/Athlete Coach (PAC) meeting for all participants will be held in each athletic activity. Attendance is required for all team members and parents are strongly encouraged to attend.

The coach explains school policies, team schedules for contests and practices, squad rules and disciplinary procedures, award requirements and a variety of other team related topics.

Deadline for Joining/Dropping a Sport

Two Activities During the Same Season

1. All requests to compete in more than one activity during the same season should be made to the Activities Director who has the final decision.
2. Permission to participate in both activities may be granted after consideration of the following criteria:
   1. The agreeability of both head coaches
   2. Demonstration of the athlete's being able to meet the participation standards for practices and games in each activity
   3. The agreeability of the athlete's parents
   4. The athlete's school, work and personal schedule as well as the athlete's academic standing will be examined
   5. The effect on team members will also be considered

Open Gyms

According to MSHSL policies, "open gym" refers to the use of school facilities for recreational activities. The characteristics of an open gym are met that:

1. The school facilities are available for students to participate in a number of activities.
2. The recreational activities are open to all students.
3. There is no coaching of the skills and techniques of activities provided in the interscholastic program.
4. There is no requirement for students to attend open gym activities as a prerequisite for membership on a high school team.
5. High school coaches may not participate in games, pick-up games, provide skills instruction of a sport or otherwise influence a high school athlete's participation.

In order to assure compliance with these provisions, all open gyms must be scheduled through the Student Activities Office.

Activities Fees Information

1. Please review the current Activities Fee Schedule for specific activity fee information.
2. The Activities Fee Schedule can be obtained at the high school Student Activities Office.
3. All fees are due on the date specified for each activity and are to be paid at the Student Activities Office counter only. The fee is not to be given to the coach, advisor or director.
4. Fee waivers are available based upon eligibility for the free and reduced lunch program. If you have any questions about fee waivers, please contact the Activities Director of Activities Coordinator.

Refund Policies

The participant must initiate a refund by getting their registration form (brown card) from the coach/advisor/director and bringing it to the Student Activities Office. A claim form must then be completed and be approved by the Director of Student Activities. All refunds are by District 272 checks only. No refund will be given after the conclusion of the regular season. A participant dismissed for a disciplinary reason will not receive a refund.

Refunds are as follows:

1. Up to 1/2 season: Full Refund
2. 1/2 through season's end: No Refund
3. Intramurals: No Refund

Students requesting a refund should come to the Student Activities Office with their "brown card" from their coach to pick up a refund request form.

Captains' Practices

The term "captains' practice" and the definition of a captains' practice are rather nebulous. There is no real "legal" definition. The following should be used as a guideline at Eden Prairie High School.

1. Captains' practices must be initiated, organized and administered by captains only.
2. During the regular season, a coach may instruct the captains about what would constitute a good captains' practice and how to initiate, organize and administer a program. The coaches should do all of the coaching, instructing or evaluating of a squad during the regular season.
3. Coaches who arrange or encourage their captains to arrange for parental or "outside of school" coaches to administer captains' practice would be violating good coaching ethics.
4. Attendance should be voluntary and should not be limited.
5. It is difficult for an athlete to prepare for more than one sport at a time. A coach, who encourages team members to participate in captains' practice while they are still participating in a current sport, is not being fair to the individual or to the sport in which the student is participating.
6. Coaches should encourage students to participate in a sport that is in season. Coaches who educate captains to start captains' practices extremely early in a season would be discouraging students from participating in a current sport. That should not be the philosophy of Eden Prairie High School athletic coaches.
7. Captains' practices will be limited to the two weeks prior to the start of the season and will be scheduled on a space available basis. Adult supervision will be required.

Training Room

1. This room is for the treatment of athletes.
2. No admittance unless a coach or trainer is present.
3. Treatment must be administered by a coach or trainer.
4. Anyone using the whirlpool must be supervised.
5. Showers must be taken prior to using the whirlpool.
6. The whirlpool must be cleaned after use.
7. The room is to be locked when not supervised.
8. Tape is not to be applied to uniforms.
9. The trainer is responsible for the upkeep of the training room.
10. Athletes must sign in for treatment.

Weight Room

1. The weight room is under the direction of the weight room coordinator who will schedule its use when necessary.
2. Student users will be assessed a seasonal fee.
3. No one is allowed in this room without supervision.
4. Coaches must supervise the athletes on their teams when in-season workouts are scheduled.
5. Weights and other equipment must be returned to their proper place after each use.
6. The room is to be locked when use is over.

Locker Rooms

1. Varsity locker rooms are for after-school athletic department use only. Phy Ed students are to use the Phy Ed locker rooms.
2. Only school-issued locks are to be used in the varsity locker rooms.
3. No cleated shoes are to be worn in the locker area.
4. Each athlete is responsible for making sure that their locker is kept locked and is cleaned out at the conclusion of the season.
5. Lockers will be emptied at the end of each season for cleaning.
6. Cleaning dates will be posted and announced.
7. Items left in lockers will be kept for one week, and then donated to charity.
8. All lockers will be assigned seasonally. Labels are available to students wishing to put their names on lockers. Only these labels may be used.

Awards Policies

Eden Prairie High School has an award program consisting of chenilles, numerals and certificates that provides that participant with a tangible memento of each season in which they participate.

Standards for Awards

1. The Varsity Chenille: The first time a participant earns a letter for varsity level competition in any activity they will be awarded the varsity chenille (scarlet on black EP). Only one chenille will be awarded to a participant.
2. Varsity Certificates: This first varsity award and all subsequent varsity awards will be acknowledged by the awarding of the appropriate certificate indicating the number of varsity letters won by the participant of that activity.
3. The Chenille Numeral: The first time a participant participates on the sophomore or B-squad level, they will be awarded numerals representing the year of graduation. Students participating in those activities with only two levels of competition will be awarded numerals during the second year of participation. Only one set of numerals will be awarded to a participant.
4. JV and B-Squad Certificates: The first and subsequent numeral awards will be acknowledged by the awarding of the appropriate certificates.
5. Freshman Certificates: Participants in the 9th grade will be awarded certificates of participation except when participating at a level higher than the first high school level of competition.
6. Manager's Awards: A manager is defined as a participant who is present at practices as well as contests. Managers will receive awards as follows:
   1. 1st varsity sport a varsity chenille
   2. 2nd and subsequent varsity sport as per above policies
   3. Each coach will establish standards for their sport following departmental guidelines.
   4. Sub-varsity level managers will receive manager's certificates and/or numerals for B-squad or Freshman certificate for Freshman level.
7. Statistician's Awards: A statistician is defined as a participant who attends contests but not practices. Statisticians will receive awards as follows:
   1. 1st Varsity sport - will receive a statistician's certificate
   2. 2nd Varsity sport- varsity chenille
   3. Subsequent sports- as per above policies

Checklist for Student Eligibility

If you cannot check all 10 items, see your activities director or principal:

Starting/Chartering a Club

A special interest club may be offered at Eden Prairie High School when there is sufficient student interest and an adult willing to act as club sponsor/advisor. When the club becomes chartered, the following will be available to the club:

1. The club will be listed in on the Student Activities website.
2. The club's picture will be taken and included in the yearbook and the activities display.
3. The club will have an activity account opened which will enable the club to conduct fundraisers and make purchases as a school group.

Contact the Student Activities Office for a charter application.